So, you have decided to throw a big party for your anniversary but your time to plan the event is limited and you just don’t know where to start. What should you do? Kind a great event planner. An event planner will help you plan your event, keep you on budget and supply you with the right vendors. Here is a list of vendors that will help you make your special day a big success.
It takes a lot to plan an event and as i mentioned before a good event planner will help to supply you with the right vendors for your event. A planner will help to keep the event smoothly and on time. A planner can also help to negotiate the best price with the vendors you want to hire. The time line for the day will help to keep the event on time and will help your vendor with approximate time of set up, when the event will start and finish, when dinner starts and finishes, speeches etc..
The right venue can set the stage for your event. If you are having a contemporary event you don’t want to book a space that is traditional because the feel of the event will not be right. If the venue supplies food you won’t need a caterer because the venue will work with you to develop a menu to suit your event. Most venues will also supply table cloths and dinner ware for the event.
Flowers can help to transfer a room and make your event come alive so don’t event think on skipping on the flowers. When you talk to your florist communicate the style and over all feel that you are looking to create for the event and they will create the right floral arrangements for the event. A lot of florist offerrental of vases so if you don’t want to purchase vases consider renting. Event florist will offer a wide selection of item for rent such as chargers, candle holders, napkin holders, table cloths and chair covers.
A photographer will help to capture the special still moments of your special event. Instruct the photographer on what your wishes and expectation are for the day and they will be more that happy to accommodate you. When you sit down with the photographer they will tell you how many pictures you will receive for your budget you have allocated. You should also mention any special request you may have for the day so it is included in the contract.
A videographer will create a creative video of the event, but you should be clear about your expectations. State your whishes’ in the contract to avoid any confusion. It is nice to document the day with a video because you can relive the event.
If the venue doesn’t provide food you will have to hire a caterer to create the menu. The right caterer can make or break an event so make an appointment to taste the menu before agreeing to the menu. You may also have to rent stemware, flat ware and table setting from the caterer as well.
Make up artist
Since it is a special event hire a make up artist to do your s and your family make up if you have the budget. You want to look your best for your guest and be camera ready for the photos and video.
A live band is a wonderful way to entertain your guest, know your audience taste to keep everyone happy with the selection of music the band will be playing. Make sure that the band doesn’t display any advertising banner to cheapen your event.
A good DJ will help to entertain and liven up the event with music. Create a list of the music you want the DJ to play ahead of time before to go to visit the DJ. You will also have to indicate start and stop time for the music. Some DJ are also the master of ceremonies for events so if this is a task that you require inform the DJ
You may want to rent transportation so decide how you want to travel to and from the event and what form of transportation you want to rent such as, a limousine and carriage, classic Rolls – Royce, buss, luxury Suv
Lighting and sound are very important to you event therefore you will need an expert AV company to help set the ambiance for the event. Some lighting to consider are Up lighting, Texture lighting, pin spot lighting, cake spot lighting, Monogram Lighting, Centerpiece Lighting, Bliss light, Sparkle Trees, Fairy Berries, Pipe and Drape, Lighting, In The Big Picture, Lighting Budgeting,
Décor can include draping of a backdrop, the walls of a room, the ceiling, pillars, head table, cake table, chuppah, Mandap or isle, Chair covers, chargers, napkins, napkin holders, table cloths, table runners, over lays, bow for the chairs and décor accessories.
You may want to hire a pastry chef to create specialty desserts and a sweet table for your guest. Sweet table can include candy in beautiful vases, Don’t forget the candy bags so your guest can take some candy to go.